Docs
Collaboration & Invites
How long does it take to get a reviewer onto a checklist? One line, not an account-provisioning process.
Click a step below to see it highlighted in the screenshot.
- 1
Search by name
Start typing a name — Checklist Hub searches existing profiles and suggests a match.
- 2
No match? Use email
Type a full email address to invite someone brand new to Checklist Hub.
- 3
One click to invite
One click sends the invitation automatically — no separate email tool to open.
- 4
Collaborators get the invite via their email
They get notified in-app and by email, with a link straight to the checklist. If they don't have a Checklist Hub account yet, the same email lets them create one.
- 5
Straight into the Workbench
Accepting drops them right into the Workbench, species panel open and ready — the same place they'll open a Discussion thread when they have something to add.
Discussion & Pinging
Where does a disagreement over a species' status actually get resolved? In conversation, not in silence — every species has its own real-time discussion thread.
- Comment and reply in threads on any species, visible to every collaborator the moment it's posted.
- Type @ to ping a specific collaborator — they get notified directly, by email and in-app, so a question doesn't sit unread in a thread nobody re-opens.
- Type # to reference another species or an evidence source inline, linking straight to it — useful when a decision on one species depends on how a related one was resolved.
- Attach files to a comment when a decision needs a supporting document, like a field report or a scan of a museum record.
- Every thread stays attached to its species permanently, so the reasoning behind a review decision is still there months later — see History & Activity for the checklist-wide feed of the same activity.